Responding to the Needs of Jefferson County
There are two sides to philanthropy: generous donors who care about their communities and the organizations and people they are trying to help.
The Community Foundation’s Board of Directors and Grants Committee oversee all grant-making activity to ensure the funds entrusted to us are fulfilling the donor’s wishes and being used for the betterment of the community.
Funding the Future
Since 1991, the Community Foundation has been able to make a significant impact on programs and projects in Jefferson County, Indiana. Thanks to the generosity of donors, grants of all sizes have benefitted a variety of causes including animal welfare, health & safety, education, youth development, veterans services, basic living needs, historic preservation, and senior citizen welfare, just to name a few. There are 3 main grant types that help us accomplish our work as you can see below.
Types of Grants
- These grants go directly to a specified organization. These grants are made annually in March.
- Donor Advised
- These grants are selected by the representatives of Donor Advised Funds. These grants are made throughout the year as donors respond to the needs of organizations or programs that they care about.
- Competitive Cycle
- These grants utilize the Foundation’s Flexible Community Funds and Field of Interest Funds. These grants are awarded once a year following an application process. More information on the competitive grant cycle can be found below.
Grant Cycle Information
All communications from grant seekers are to be directed to Kelly Miller or Bill Barnes. To reduce miscommunications and to uphold the ethical standards of the Foundation’s grant-making program, no representative, either staff or volunteer, from a grant-seeking organization is to contact members of the Foundation’s Grants Committee or Board of Directors regarding grant related information. Volunteers and staff report all deviations from this policy at the grant review meeting.
It is expected that grant application budgets will be accurate for project proposals. In the event that not all funds received for the grant request are used per the submitted grant budget, the following applies: if less than 10% of funds granted are unused for the project, they may be used for a related purpose without further approval by the CFMJC (however, a report on the use must be submitted to the CFMJC); if the amount unused for the project is 10% or more, the grantee organization must seek approval from the CFMJC for a related use.
- Competitive grants will be made only to organizations whose programs benefit the residents of Jefferson County, Indiana
- Grants from the Community Foundation of Madison & Jefferson County (CFMJC) must meet legal and tax requirements as to purpose and may be made only to nonprofit organizations and government agencies, specifically 501(c)3 charities and 509(a) agencies
- Grant recipients must show that their financial affairs are being properly administered and may be required to submit audited balance sheets and operating statements
- No grants will be made to support political parties or political campaigns
- No grants will be made specifically for sectarian religious purposes, but can be made to religious organizations for general community programs
- No grants will be made exclusively for endowment creation or debt reduction of the recipient organizations
- Generally grants will not be made for programs and/or equipment that were committed to prior to the grant application being submitted
- Grantees agree to forward the Community Foundation a final program and financial report for the project. The timeliness and quality of the final reports will be factors in evaluation of the grantee for future funding. All requirements for past grants must be current in order to be eligible for another grant
- If grant applicants are turned down for a specific grant application request, they may not re-apply for the same, or similar, request in the next grant cycle unless suggested by CFMJC
HIGHER PRIORITY (in no particular order)
- One-time projects
- Highest percentage of population reached
- Services Jefferson County, Indiana as a whole
- Preventative rather than remedial
- Examines and addresses the underlying causes of local problems and issues
- Attracts volunteer resources and support
- Encourages collaboration among organizations
- Builds the capacity of the organization
- Offers services not already available to the community
- Capital needs beyond an applicant’s capabilities and means
- Seed money for pilot projects
- Will have the greatest benefit per dollar granted
LOWER PRIORITY (in no particular order)
- New or routine maintenance construction projects (except renovations of existing facilities that enable the organization to provide a better quality of service to Jefferson County, Indiana)
- Normal operating expenses (except start-up expenses)
- Computer hardware and software equipment
- Funding to organizations that have received a CFMJC grant in the previous year
- Organizations having an existing tax-base of support
ABSOLUTELY NOT FUNDED (in no particular order)
- General group or individual travel expenses
- Annual giving/membership campaigns
- Political purposes
- Promotion of the teachings of a particular church, denomination, or religion
- Debt – new or existing
The Competitive Grant Cycle annually opens on June 1. The 2021 Competitive Grant Cycle is CLOSED. The process timeline is subject to change.
GRANT CYCLE APPLICATION
- Click the “Apply” link provided on this page to be taken to our online grant application system login page.
- Click the “Login” icon in the top right corner of the page.
- Follow the instructions on the screen.
- If you have already created an account from a previous grant application, enter your username & password.
- If you have not created an account, click “Create New Account.”
(If you are an organization that is applying under another 501(c)3 or the City of Madison, for example, please use the email of the contact person for the grant as your username to create your account. The same organization using the same email address cannot have more than one application pending per cycle. Using the contact person’s email for the application will allow multiple applications to be submitted under the same organizations.)
- Once you have your account created and your login credentials established, please login to the system.
- Click the “Search” tab located on the left of the screen.
- Click the “View All Grants” tab located on the right of the screen.
- Click on the available application that is named “(Current Grant Year) Competitive Grant Cycle.”
- Click the “Apply” button to begin your application.
- Please read all directions and complete all sections. Give yourself plenty of time to complete the application process. There is a time-out feature on the application. We suggest Saving your work often. You can save your work and login and logout of the application as often as you’d like.
- Applications must be submitted by NOON of the displayed deadline date to be considered. Late or incomplete applications will not be accepted. The online system will not accept any changes to your application after the Noon deadline time, even if you are still logged into the system at that time.
- If you have questions regarding the online application, please contact Kelly Miller at [email protected] or 812-274-0242.
GRANT CYCLE FINAL REPORT
- Login to your account on our online application site available at this LINK.
- Click on “(Awarded Grant Year) Competitive Grant Final Report.”
- Click on the “Apply” button on the right of the screen.
- Sign into your account using the username and password you created to complete the online application. If you are not the person who submitted the application, click “Create New Account,” and follow the instructions on the screen.
- Once you are logged in, you should be at the Final Grant Report dashboard. Please read the instructions and click on the icons to complete each section.
- Once each section icon shows 100% completed, click the red “Final Review and Submit” button at the top right of the dashboard.
- A pop-up message will appear. Click the “Continue With Review” button.
- Once you have reviewed your application, click to check the box saying your reviewed your application, then click the blue “Submit” button.
- If you receive the pop-up message that you have successfully submitted your report, then you are finished. If you did not receive the message, your report has not been submitted.
- If you have any questions, contact Kelly Miller at [email protected] or 812-274-0242.
- If you are trying to submit your report AFTER the posted deadline, you will need to contact Kelly Miller for further instructions.
The online application for the CFMJC Competitive Grant Cycle will open on June 1, 2021. Deadline to submit is August 2, 2021 at Noon. Click the APPLY button to the right to begin your application.
Competitive Grant Application Due In:
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